ROTC Registration and Official Transcript Request Form  

Inter-Institutional enrollment is a program that allows eligible undergraduate and graduate students at University System of Maryland (USM) institutions to take selected courses at other USM campuses while paying tuition at their home institutions. This program gives students the opportunity to augment their degree programs at the University of Maryland, College Park (home institution). Students register for the courses at both their home and host institutions, but are billed only by their home institutions.

USM institutions include:

• Bowie State University
• Coppin State College
• Frostburg State University
• Salisbury State University
• Towson University
• University of Baltimore
• University of Maryland, Baltimore
• University of Maryland, Baltimore County
• University of Maryland, College Park
• University of Maryland Eastern Shore
• University of Maryland Global Campus*

*University of Maryland, College Park undergraduate students are not eligible to register at the University of Maryland Global Campus through the inter-institutional concurrent registration program.

Eligibility and Restrictions

• Registration for courses through the Inter-Institutional Enrollment program is on a space available basis.
• Visiting students are expected to meet prerequisites or other criteria set by the host institutions.
• Tuition and fees are paid at the home institution.
• Students are responsible for paying the additional fees associated with certain courses (studio fees, lab fees, books, study materials, etc.).
• Students are responsible for special permits, parking, and other fees at the host institution.
• Students must comply with the host institution’s registration periods and deadlines.
• Continuing education courses cannot be taken through the inter-institutional registration program.

Undergraduate Students

• Students must have sophomore standing.
• Students must be in good academic standing.
• Students must be enrolled full-time in a degree program at the University of Maryland, College Park for the semester in which the course(s) are taken. Full-time status is defined as the combination of credits registered for at University of Maryland, College Park and the registered credits at the host institution.
• Students must have the approval of their advising college for the course to count as resident credit.

Graduate Students

• Students must be enrolled in a degree-seeking program.
• Students must have the approval of their Graduate Program Director for the course to count as resident credit.

Complete policy information on concurrent inter-institutional registration is available for Graduate Students and for Undergraduate Students.
 

Registration Procedures

University of Maryland, College Park students visiting other University of Maryland System universities

1. Students must read and abide by all policies and restrictions of the inter-institutional registration program.
2. Contact the department offering the course at the institution you plan to take the course to determine if special permission is needed. If so, you will need to obtain written permission. This can be in an email or on department letterhead.
3. Download the Application for Inter-Institutional Enrollment .
4. Complete the form and obtain the required approvals and signatures. In the "Registration Information" section, the course information requested refers to the class you wish to take at the host institution. Please consult the Schedule of Classes of the host institution for this information. Undergraduate students must obtain approval from the Dean/Assistant Dean of Advising College. Graduate students must obtain approval from the Graduate Program Director.
5. Return the completed application to the University of Maryland Inter-Institutional Registration Coordinator located at 7999 Regents Drive, 1113 C.M. Mitchell Jr. Building for verification and final approval. A copy will be returned to you for your records.
6. The University of Maryland Inter-Institutional Registration Coordinator will process the registration at the University of Maryland, College Park and register you in placeholder courses at University of Maryland, College Park to reflect the number of credits you wish to take at the host institution. This is for billing and enrollment purposes only and does not guarantee course availability at the other institution. The Coordinator will return two copies of the form to you. You must take one copy to the Inter-Institutional Registration Coordinator at the host institution and keep a copy for your records. Registration will be according to the host institution's policies and deadlines.
7. If the course is cancelled, you want to change or drop the course, or you are unable to get approval to enroll, contact the University of Maryland Inter-Institutional Registration Coordinator immediately. You must not drop the course through Registration (Drop/Add) in Testudo. The University of Maryland Inter-Institutional Registration Coordinator will notify the host institution and make the appropriate changes. Failure to notify the University of Maryland Inter-Institutional Registration Coordinator could result in failing grades assigned to your record.
8. At the end of the semester, grades for inter-institutional course(s) are sent to the University of Maryland Office of the University Registrar by the visited institutions in the form of an official transcript. The Office of the University Registrar at the University of Maryland, College Park will post the grade(s) your record. These grades are entered on the student’s record and converted to the University of Maryland, College Park grading system. Inter-institutional course grades are used in the calculation of the cumulative grade point average.

Students from other University of Maryland System universities visiting University of Maryland, College Park

• Contact the Inter-Institutional Registration Coordinator at your home institution to complete required paperwork and obtain information on registration procedures.
• Information on course permission or approval requirements is indicated on the individual course listings in the Schedule of Classes. Students must contact the instructor and department for permission.
• Visiting students are registered on the first day of classes and will be notified by email confirming the registration.
• If the course is cancelled, or if you want to change or drop the course, you must contact the Inter-Institutional Registration Coordinator of your home institution and the Inter-Institutional Registration Coordinator at the University of Maryland immediately. Failure to contact your the Inter-Institutional Registration Coordinators at both institutions could result in a failing grade assigned to your record.

Eligible graduate and undergraduate students can benefit from this cooperative arrangement that is designed to permit the sharing of academic resources by member institutions. Students can enroll for courses that are not available at their home institutions to augment their program of study. Students enrolled for classes at participating consortium institutions through the consortium program can have the courses count as resident credits at their home institutions. Students pay their home institution for the courses they register for through the consortium program. Students are responsible for paying the host institution for additional fees associated with certain courses (e.g. studio fees, lab fees, books, and study materials). See the Consortium website for more information, links to consortium schools, and the Consortium Registration Form .

The Consortium of Universities of the Washington Metropolitan Area includes:

• American University
• The Catholic University of America
• Gallaudet University
• George Mason University
• The George Washington University
• Georgetown University
• Howard University
• Marymount University
• Trinity Washington University
• Uniformed Services University of the Health Sciences
• The University of the District of Columbia
• University of Maryland, College Park

DC Consortium Registration Eligibility and Restrictions

General Restrictions and Policies

• Golden ID students are not eligible to register for courses through the consortium program.
• Faculty and staff tuition remission programs (including assistantships, fellowships, etc.) will cover the cost of courses registered through the consortium program.
• The partial tuition waiver program for spouses and dependents of the University of Maryland will cover the costs for courses registered through the consortium program.
• Students enrolled in the University of Maryland College Park courses with special fees (MBA, etc.) may be subject to additional tuition and fees rates when participating in Consortium courses.
• Pass-Fail and Audit grading method options are not permitted for courses taken through the Consortium program.
• University of Maryland course change deadlines apply to students visiting other Consortium institutions.

University of Maryland graduate students visiting other DC Consortium universities must observe the following guidelines:

• Students must be currently enrolled in a degree-seeking program.
• Students must have the approval of their department chair or director.
• Students cannot take more than 25% of course credits from other consortium universities.
• Practical, internships, workshops, and similar experiential learning courses cannot be taken at other consortium universities.
• Students can only register for courses through the consortium program if they are not offered at the University of Maryland.

University of Maryland undergraduate students visiting other DC Consortium universities must observe the following guidelines:

• Students must currently be enrolled in a degree-seeking program.
• Students must be in junior standing (at least 60 credits).
• Students can only register for courses through the consortium program if they are not offered at the University of Maryland.
• Students must obtain approval from the Dean of their College if the consortium courses are taken during the last 30 credits.
• Permission must be obtained from:
  1. Student's major department
  2. The comparable University of Maryland department if the course is outside the major department
  3. Assistant Dean or Dean of student’s College.

Other DC Consortium university students visiting University of Maryland

• Students from other Consortium universities may register only for courses listed in the Schedule of Classes on a space available basis. Students will be registered on the first day of classes.
• Participation is limited to credit-bearing courses.
• Eligible students must meet all course pre-requisites and have properly completed the consortium registration through the Consortium Coordinator at their home institution.
• Students are responsible to obtain the appropriate approval from the instructor and department through which the course is offered.
• Visiting students are not eligible to register for:
  1. courses offered at off-campus locations (e.g. DC, Shady Grove)
  2. instructional TV (ITV) courses
  3. professional education courses
  4. continuing education courses
  5. BUSO and BMSO Smith School of Business Graduate Online Courses

Registration Procedures

University of Maryland students

1. Read all policies and restrictions of the Consortium program. Students are responsible to abide by the policies and restrictions of the program.
2. Contact the department(s) offering the course(s) at the institution you plan to take the course(s) to determine if the course(s) is open to consortium students. If the course requires department permission, you will need to obtain written permission. This can be in an email or on department letterhead.
3. Pick up the Consortium Registration Form and the Consortium Registration Permission Form from the University of Maryland College Park Consortium Coordinator in 1113 C.M. Mitchell Jr. Building.
4. Complete the forms and obtain the required approvals and signatures.
   • Undergraduate students must obtain approval from the major department, the dean/assistant dean of the college, and comparable department (if course is outside of major).
   • Undergraduate students participating in ROTC programs must obtain approval from dean/assistant dean of the college.
   • Graduate students must obtain approval from the director of the graduate program in which they are enrolled
5. Return the completed form to the University of Maryland Consortium Coordinator along with any written permission from the department of the institution you plan to visit. The University of Maryland Consortium Coordinator will process the registration at the University of Maryland and will send a copy of the form to the institution you plan to visit. A stamped copy of the registration form will be returned to you to be used as an identification card at the visited institution and to show to the instructor of the course as a confirmation of enrollment.
6. If the course is cancelled, or if you want to change or drop the course, contact the University of Maryland Consortium Coordinator immediately. You must NOT drop the course through Registration (Drop/Add) in Testudo. Students must follow the University of Maryland registration deadlines. The University of Maryland Consortium Coordinator will notify the visited institution and make the appropriate changes. Failure to notify the University of Maryland Consortium Coordinator could result in failing grades assigned to your record.
7. At the end of the semester, grades for Consortium courses are sent to the University of Maryland Office of the Registrar by the visited institution. These grades are entered into the student’s record and converted into the University of Maryland College Park grading system. Consortium course grades are included in the calculation of the cumulative grade point average.

Other DC Consortium university students visiting University of Maryland

1. Contact the Consortium Coordinator at your home institution to complete required paperwork.
2. For courses that require permission or approval (this information is indicated on the individual course listings in the Schedule of Classes), students must contact the instructor and department for permission.
3. The Consortium Coordinator at your home institution will work with the University of Maryland Consortium Coordinator to complete your course registration. Visiting students are registered on the first day of classes and will receive confirmation of their registration by email. Be sure to write your email address clearly so that you can be contacted.
4. If the course is cancelled, or if you want to change or drop the course, you must contact the Consortium Coordinator of your home institution immediately. The Consortium Coordinator of your home institution will notify the University of Maryland Consortium Coordinator and make the appropriate changes. Failure to contact your home institution Consortium Coordinator could result in a failing grade assigned to your record.

Students who register and later decide not to attend the university are responsible for notifying the Office of the University Registrar in a timely manner. The following information should be reviewed carefully as there may be academic or financial consequences based on when a student chooses to leave the university.

Additional Resources for Registration

Need Access?

The University of Maryland has implemented an enhanced system to provide a more secure means for parents/guardians to access student information online. Parents/guardians who wish to access their student's academic records must do so using a UMD account. Please follow the 3 step process below.

1. Parents/Guardians must complete an Associate Account Registration. For detailed instructions, see Create an Associate Account.
   • University of Maryland faculty and staff may use their current employee Directory ID and do not need to create an Associate Account.
2. After an account is created, students may grant access via Testudo. For detailed instructions, see Grant Parent and/or Guardian Access.
3. After access is granted, parents/guardians may use their newly created Directory ID and password to login and view their student's information (see the Already Have Access tab).

Already Have Access?

See the quick links below if your student has already granted you access to their account in Testudo. Remember that access must be renewed by your student annually. 

• View Your Student's Grades
• View Your Student's Unofficial Transcript
• View Your Student's Schedule
• View Your Student's Account/Bill

Need Additional Help?

If students would like to provide their parent/guardian access to information that the Office of the University Registrar manages that are not covered by the Testudo Parent Access, the student can fill out the Authorization to Disclose Education Records  to provide parent/guardian access to records associated with:

• Registration
• Grades
• Transfer Credit
• Residency
• Graduation
• Veteran/Active Duty
• Student Account - understanding tuition and fee charges on the account

The Office of the University Registrar supports the university with the production of ID cards and handles student requests to update personal information with the university.

Purpose

The University of Maryland photo identification (ID) card provides a general form of identification issued solely for the purpose of accessing programs and services administered by the University of Maryland, College Park, and its legal agents. Authority to issue ID cards is delegated solely to the Office of the University Registrar.

Eligibility

Students: To receive a student ID card, students must be registered for classes for the current or upcoming semester. 

Faculty/Staff: To receive a Faculty/Staff ID card, the employee must have an approved employment appointment in Workday. Faculty and staff members may receive their Faculty/Staff ID card on their official start date or afterwards, but not prior to the start date listed in their payroll appointment. Faculty/Staff wishing to confirm eligibility may call the Office of the University Registrar at 301-314-8240.

At the discretion of the university, ID cards may be issued to other individuals who are "affiliated" with the university provided such affiliates are sponsored by a regular university department or office and entered in Workday as so.   

Please note: The university reserves the right to confiscate any ID used in an inappropriate manner.

Validity

The validity of the photo ID card is based on current information contained in the student's enrollment record or, in the case of employees, the person's personnel record. The magnetic strip on the ID contains a link to the appropriate record for validation purposes.

Appearance

The appearance of the ID card may change from time to time, but includes, at a minimum: name, relationship to the university (e.g. student, faculty/staff, affiliate), university identification number and issue date. Photo ID cards are issued to regular students, faculty/staff and affiliates. Students participating in special programs are eligible for non-photo ID cards. These non-photo IDs must be used in conjunction with a photo ID such as a driver's license or passport.

Access to Programs and Services

Students and employees have access to university programs and services as defined by university policies and procedures. Students may use their ID cards to:

• Obtain transcripts, verifications, schedule printouts, and graduation tickets
• Access campus buildings such as residence halls and some classroom buildings
• Access library and information services and as a photo copy card
• Use your Dining Services meal plan points at campus dining halls and area eateries
• Serve as your Terrapin Express debit card for on-campus eateries and retailers
• Obtain athletic tickets (using the barcode on the reverse of your card)
• Access campus recreational facilities
• Gain admission to campus sponsored events
• Ride the university's shuttle bus
• Receive discounts at some area vendors

Access to programs and services by "affiliate" card holders must be negotiated on a case-by-case basis by the sponsoring department.

Duration

The photo ID card is issued at the time a student first registers for classes or, in the case of employees, at the initial hiring. The ID card should be carried at all times and is intended to serve an individual throughout their affiliation with the university.

Replacement

There is a $20 charge for a replacement ID card in cases where the card is lost, stolen, has intentional damage (holes punched in the card, snapped in two, etc.), or the cardholder wishes to retake their photo. The replacement fee is waived in cases where the replacement is due to normal wear and tear (i.e. the bar code is no longer visible or the magnetic strip is non-functioning). The replacement fee can only be waived if the most recently issued ID card is given to an Office of the University Registrar staff member upon request of a replacement ID card. A replacement ID card can be obtained from the Office of the University Registrar Front Counter, First Floor, Mitchell Building, Monday - Friday, 8 a.m. - 5 p.m.

Deactivating a Lost or Stolen ID Card

It is the responsibility of the cardholder to keep their ID card safe and secure and to deactivate a lost or stolen ID card. You should immediately deactivate your ID card to prevent use by unauthorized individuals. The university assumes no responsibility for misuse of your card, or for charges to your accounts due to your ID card being lost or stolen.

Once deactivated, you must obtain a new ID card at the Office of the University Registrar Front Counter, First Floor, Mitchell Building. The charge for a new ID card is $20. A deactivated ID card cannot be reactivated.

The following service will be suspended until a new ID card is issued:

• Access to Administrative Buildings and Offices
• Access to Residential Facilities (including residence halls, South Campus Commons, and on-campus Greek chapter houses)
• Dining Services and Terrapin Express
• Facilities Management Services
• Time and Attendance System
• University Recreation and Wellness

Undergraduate Students

In order to ensure students make successful progress towards a degree at the University of Maryland, the university established requirements for academic performance outlined in  policy III-8.0(A).

Undergraduate academic performance is based on a student's grade point average (GPA). Students are required to achieve a 2.0 GPA to maintain satisfactory academic progress. A GPA under 2.0 is considered unsatisfactory performance. Students with a GPA under 2.0 will be placed on Academic Probation.

A minimum of 120 successfully completed course credits is required for graduation in any degree curriculum; however, individual colleges, schools, and departments may establish higher requirements for graduation. Check with your advisor for specific information. If you feel there are special circumstances that make it impossible for you to complete a normal course load, you must meet with an advisor to discuss the circumstances, plans for continued progress toward a degree, and the implications for continued enrollment.

Graduate Students

A student whose cumulative grade point average falls below 3.0 will be placed on academic probation by The Graduate School. When a student is placed on probation, The Graduate School will notify both the student and the Graduate Director of the student's program. Permission of the academic advisor and the Graduate Director will be required for a student on probation to register for courses. Probation will be lifted when the student achieves a cumulative GPA of 3.0.

A student who has completed fewer than 12 credit hours and has a cumulative grade point average below 3.0 in the first term (semester or 12-week) will receive a warning. A student who has completed 12 credit hours or two or more terms (semester or 12-week) and whose cumulative grade point average is below 3.0 will be placed on probation and have one term (semester or 12-week) to raise their grade point average 3.0 or higher or be dismissed from The Graduate School. If the grade point average cannot be raised to 3.0 in that term, the student will be prevented from registering and will be immediately dismissed from The Graduate School.

Additional information can be found in the  Academic Catalog.