Data Requests & Report Library
The Office of the University Registrar is the record custodian of all currently and formerly enrolled students. Requests for information about students must be approved by the Office of the University Registrar.
- How is information protected? The University of Maryland complies with the Family Educational Rights and Privacy Act (FERPA). FERPA is a federal law that protects the privacy of student "education records." FERPA provides that educational institutions may disclose education records, or personally identifiable information from such records, only if an eligible student has provided prior written consent, except in several specified circumstances. FERPA allows for the disclosure of those records, without consent, to school officials with legitimate educational interests. For more information about FERPA and the disclosure of student education records visit the Undergraduate Catalog.
- Who has access to data? According to policy VI-23.00(A), a "Data User" is "Any UM employee or student who has lawful and appropriate access to a specific subset of data. All users must adhere to federal, State and UM laws, regulations and policies regarding access."
- What information can be shared? Certain information has been designated "Directory Information" and may be disclosed without prior consent unless a student files written notice. Directory information includes, but is not limited to: name, address, telephone, email, date of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and most recent previous educational institution attended. Prior consent will not be required for disclosure of educational records to school officials of the University of Maryland who have been determined to have legitimate educational interests.
Information for approved staff is available in the following ways:
- Report Library: Access reports that contain information needed for common recurring tasks
- Ad Hoc Data Query: Construct your own data queries (requires data querying skills)
- Data Requests: Make a one-time request for a very specific set of data that is not available via the report library
The Office of the University Registrar's Report Library provides university employees with secure access to reports containing data under the stewardship of the Office of the University Registrar. Reports include information related to course and classroom scheduling and student records and enrollment. The University's data warehouse serves as the source of data for the Report Library. Data in the warehouse is refreshed nightly from the Student Information System (SIS).
The data steward for the Office of the University Registrar grants access to these reports based on the requestor's job responsibilities and role at the university.
- Request Access: To request access to the Registrar Reports in the Report Library, complete the PHR Service Office Reports and Registrar Reports Request form (select the "Registrar Reports" option).
- Questions: Questions about the Office of the University Registrar's Report Library can be directed to registrar-report-library@umd.edu.
Ad hoc query access to the UMD Data Warehouse provides users with the ability to write their own queries from scratch, customized to their needs. However, this access also requires that the user is familiar with relational database querying and is able to write queries in SQL or using a query building tool such as SAS Enterprise Guide. As such, this kind of access requires that the user has:
- A basic understanding of how to query relational databases
- A good understanding of relevant university processes and cycles (student advising cycles, course drop/add deadlines, etc.)
- Access to a data query tool (the SAS Enterprise Guide query tool is provisioned as part of this process)
The data steward for the Office of the University Registrar grants query access to the data warehouse based on the requestor's job responsibilities and role at the university.
- Request Access: To request ad hoc query access to the Scheduling & Curriculum or Student data sets in the data warehouse, complete the Ad Hoc Query Access Request form.
The Office of the University Registrar releases student data to authorized UMD officials only for legitimate educational purposes per policy III-6.30(A). Not all requests can be approved under established policies; if a request cannot be approved, an explanation will be provided.
Requests for aggregate information for official use in publications or presentations must be made to the office of Institutional Research, Planning, and Assessment (IRPA).
All requests for data must be submitted using the data request form:
Course & Classroom Scheduling
Course & Classroom Scheduling Services (CCSS) manages all UMD courses in the Student Information System (SIS). CCSS staff work with department schedulers to ensure that course offerings are correctly set in SIS and in the Testudo Schedule of Classes. CCSS oversees the scheduling of the 300+ general purpose classrooms (GPCs) on the UMD College Park campus.
| Students needing assistance with their course schedules must contact their academic advisor. CCSS does not handle student course schedules. |
- Instructors must contact their department academic scheduler for any course-related or classroom requests.
- Information about classrooms can be found on the General Purpose Classrooms website.
Department Academic Schedulers
Course scheduling resources for department academic schedulers
Classroom Reservations
General Purpose Classrooms (GPC) may be reserved by UMD faculty, staff, and affiliates.
Faculty & Staff
The Office of the University Registrar maintains and supports systems for faculty and staff working with academic records, course and classroom scheduling, and data reporting. Information and resources specific to the systems that are supported by the Office of the University Registrar are provided in the following areas.
Course & Classroom Scheduling
UMD faculty & staff resources for scheduling courses and classroom reservations
Data Requests & Report Library
Information on how to request access to data and reports maintained by the Office of the University Registrar
Systems, Access, & Training
Information and resources that are available for systems supported by the Office of the University Registrar
Useful Faculty & Staff Resources
Course Resources
- Final Exam Course Look-up: Find final exam information for a specific course (this information becomes available mid-semester)
- Final Exam Schedule: Final exam policies and schedules
- Non-Standard Course Dates and Deadlines
General Resources
- Academic Calendar/Deadlines
- Faculty Course Registration: For non-degree-seeking faculty
- ID Card Deactivation: Deactivate your lost or stolen ID card
- Student Privacy (FERPA)
Transcripts
The University of Maryland has partnered with National Student Clearinghouse (NSC) for convenient transcript ordering and delivery.
Transcript Ordering Instructions
- Consult the intended recipient about the preferred transcript format. Electronic PDF transcripts are not accepted by all recipients and the university will not reissue transcript orders or provide a refund for orders once they are processed.
- If applicable, have your application service ID/account number ready (e.g., AMCAS, LSAC, Common App). Forms are no longer necessary when sending a transcript using your application service account number.
- If applicable, prepare agency-required forms that must be included with your transcript. Documents or forms that cannot be authenticated by the Office of the University Registrar will be removed from your transcript request. Examples of documents that will not be accepted as attachments include: unofficial or official transcripts, diplomas, letters or correspondence, copies of identity documents (e.g. passports, driver's license).
- Have your credit or debit card ready. The University of Maryland charges $12.00 for each official transcript. Note: National Student Clearinghouse charges additional processing and shipping and handling fees based on your selections.
- You will need your 9-digit University ID (UID) number to request a transcript.
- How do I obtain my UID?
Using your directory ID and password, login to Testudo to obtain your UID. You can find your UID beneath your name on the Profile page. - How do I obtain my directory ID and password?
Visit Former Student Identity Verification to obtain your directory ID and password (on this page you may select UID or select last 5 digits of SSN from the dropdown box). For additional instructions, review this IT Support Article.
- How do I obtain my UID?
You will be notified during the transcript ordering process if a hold exists on your record. Your transcript order cannot be processed until the hold is removed. Once the hold is resolved, your transcript will be released. Your credit card will not be charged until your order is completed.
- Judicial Hold: Contact the Office of Student Conduct at 301-314-8204 or studentconduct@umd.edu to resolve the hold on your student record.
- Administrative Hold: Contact the Office of the University Registrar at 301-314-8240 or registrar-help@umd.edu to resolve the hold on your student record.
- No Record Found: Please refer to the FAQs below for a list of reasons why your transcript is unable to be processed. If you believe you received this message in error, contact the Office of the University Registrar at 301-314-8240 or registrar-help@umd.edu to resolve this issue.
- Archived Record Hold: No action necessary. Please allow an additional 3-5 business days for your record to be processed.
- Electronic PDF transcripts are generally processed the same business day. Once the electronic PDF transcript is sent, the recipient will receive two email notifications — one with a secure 30-day link and another with a password to access the transcript. No refund will be provided if the recipient fails to retrieve the electronic PDF transcript within 30 days.
- Paper transcripts are processed within 1-2 business days after receipt of your order and are subject to domestic and international shipping. Certified mail and express shipping options are available for selection during the transcript ordering process.
- GPAs and Degrees for Current Students and Recent Graduates: Prior to placing your order, review your unofficial transcript to confirm that your GPA and/or degree have posted to your record. No refund will be provided if your order is fulfilled before GPAs and/or degrees appear on your transcript. GPA and degree posting dates can be found on the transcript ordering site.
- Processing Delays may occur for the following reasons:
- Holds: Holds on your record will delay transcript processing. Consult the Holds on Your Record section above for details.
- Attachments: You have the ability to upload documents that must accompany your official transcript. Your attachment will be reviewed and is subject to approval. This may cause a slight delay in processing.
You should not submit a transcript request through the National Student Clearinghouse if you are part of a group listed below.
- Institute of Applied Agriculture (IAA): Students requesting an official transcript of coursework completed through IAA must submit a transcript request via the Institute of Applied Agriculture Transcript Request option on Testudo.
- Veterinary Medicine: Students must submit a transcript request to Virginia Tech, Office of the University Registrar.
- Inter-Institutional, DC Consortium, BigTen Course Share, or Crosstown ROTC: Students must contact their home institution to obtain an official transcript.
- Last date of attendance at UMD was prior to 1982: Students must contact the Office of the University Registrar at 301-314-8240 or registrar-help@umd.edu to obtain your transcript.
Transcript FAQs
No, all transcript orders must be placed online through National Student Clearinghouse.
Electronic PDF transcripts are generally processed the same business day. For paper transcripts, National Student Clearinghouse offers several domestic and international shipping options for expedited service.
Students can view or print their unofficial transcripts on Testudo.
You cannot submit a transcript request through National Student Clearinghouse. Please see the Applied Agriculture, Veterinary Medicine, Visiting, and Former Students section above for details.
If you attached a document that the Office of the University Registrar cannot authenticate or is not appropriate to be included with an official transcript, we will remove the uploaded document and proceed with processing your transcript order.
For additional questions, see the National Student Clearinghouse Transcripts FAQs.
Grades & Records
The Office of the University Registrar maintains students' permanent academic records and supports both current and former students with questions about their academic record.
Enrollment Certifications & Degree Verifications
Students can request certification of enrollment and dates of attendance or verification of degree(s) conferred.
FERPA & Confidentiality
FERPA protects the privacy of a student's education record. Students may grant limited parent/guardian access to their record.
Grades
UMD has established guidelines and policies for repeating courses, calculating GPA and measuring academic performance.
Student Information
Students can request an update to their personal information and acquire their university ID at the Office of the University Registrar.
Transcripts
Students can order official transcripts or view their unofficial transcript online.
Residency Reclassification
Residency Reclassification Services handles students’ requests to be reclassified as in-state residents for tuition purposes. Students who are initially classified as out-of-state residents by the Office of Undergraduate Admissions or Graduate Admissions, and subsequently believe they meet the requirements for in-state tuition and fees may apply for in-state residency. The Office of Undergraduate Admissions, Graduate Admissions, and the Office of the University Registrar adhere to policies established by the Board of Regents regarding residency classification of students for tuition purposes. University System of Maryland Policy for Student Classification for Admission and Tuition Purposes will be applied to all student tuition classification decisions.
Students should notify Residency Reclassification Services at the University of Maryland, College Park, in writing, within fifteen (15) days of any change in circumstances which may alter in-state status. Failure to do so may result in retroactive charges for each semester/term affected.
Reclassification Procedures
Students may seek a review or change to their out-of-state residency designation following certain procedures.
Petition Deadlines
Students who file a petition for change in residency classification must do so by UMD's established deadlines.
Non-Resident Tuition Exemptions
Students who have been classified as non-resident and meet certain exemption criteria may be eligible to be billed at the in-state tuition rate.
Veterans Benefits
The Office of the University Registrar welcomes veterans and their spouses and dependents to the University of Maryland! We thank you for your service to our country and the sacrifices that you and your family members have made.
The Office of the University Registrar’s Veteran Certifications Services houses the University of Maryland’s School Certifying Officials (SCOs). These are the individuals who communicate information about your enrollment at the University of Maryland to the U.S. Department of Veterans Affairs so they may process your VA Education Benefits.
We look forward to assisting you with using your VA Benefits.
Active Military Duty
Active military duty students may reference information on tuition assistance, military exemptions for residency reclassification, and military call-up.
Using VA Benefits
New, current, and guest students must follow certain steps to use their VA Education Benefit to support their educational goals at UMD.
Veteran & Military Student Resources
Whether a veteran, active military duty, or military-connected student, UMD will support you in accessing applicable resources.
Enrollment & Registration
Registration Agreement
When you register, the university reserves specific class space for you and commits resources to provide the instruction you have selected. On your part, you assume responsibility for paying tuition and fees or for notifying the university if you decide not to attend. The availability of the courses listed in Testudo and the Schedule of Classes is subject to change. A section may be cancelled due to low enrollment or departmental staffing considerations. When a class is cancelled, the department or the Office of the University Registrar will notify registered students and help them make alternate arrangements, if necessary. Registered students are encouraged to verify their class meeting time and location on Testudo on the first day of classes for the most up-to-date information.
All students who register incur a financial obligation to the university. Please note that while the university reserves the right to limit or cancel enrollment for students who owe a debt to the university, your registration may not be automatically cancelled for non-payment of tuition and fees. It is the student's responsibility to avoid charges by cancelling their registration prior to the first day of classes each semester. By cancelling your registration before the start of classes, you will avoid any charges and your class spaces will be released in time to become available to other students.
Registration for Special Populations
Registration information for DC Consortium, USM Inter-Institutional enrollment, ROTC, Golden ID, Faculty, and Staff
Separating from the University
Details about leaving the university before or after classes begin
Transfer Credit
Transfer Credit Services (TCS) provides accurate and timely information about undergraduate transfer policies and procedures to transfer advisors and students.
Additionally, TCS oversees and supports the undergraduate transfer evaluation process, which includes: determining the acceptability of courses, awarding credit by the University of Maryland, and maintaining the database of transfer course evaluations.
Database
All courses evaluated by UMD for transfer are searchable in the Transfer Course Database.
Evaluation Process
Students must follow certain steps to have courses taken at another institution evaluated for transfer to UMD.
Permission to Enroll
Students who wish to take courses at another institution while enrolled at UMD, must complete a Permission to Enroll request.
Prior Learning Credit
Students have several opportunities to receive undergraduate credit for knowledge and achievements gained through prior learning.
Reverse Transfer
Students may be eligible to transfer courses completed at UMD back to their previously attended Maryland public community college to earn an associate's degree.
Useful Transfer Student Resources
Office of Undergraduate Admissions
The Office of Undergraduate Admissions assists applicants with questions on the admissions process, such as verifying UMD's receipt of application materials (including transcripts).
Pre-Transfer Advising Program
The Pre-Transfer Advising Program assists prospective students with determining their readiness to transfer and estimating time to degree completion at UMD.
Records & Registration Services
Records & Registration Services assists newly admitted and current students with verifying if their transcript has been received or requesting their domestic transfer courses to be posted to their UMD record.
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